AAA Development
  • 29-Nov-2019 to 28-Feb-2020 (PST)
  • Camarillo, CA, USA
  • DOE
  • Per Visit
  • Full Time

Office Manager
 
Responsibilities


  • Work with subcontractors to ensure paperwork is in order including contracts, CCB status checks, insurance certificates, and lien releases
  • Track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories

  • Maintain draw spreadsheets; prepare monthly draws to construction lender

  • Create and maintain a log to track homebuyer material selections (ie. flooring, countertop
material...), upgrades, and change orders

  • Enter expense data into QuickBooks and compare actual vs. budgeted project costs

  • Set up new employees; collect and summarize timesheets; coordinate with payroll company
 



  • Assist with selection, research, bidding and ordering of construction materials
  • Assist with the preparation of bid packages, sending out RFP's, and evaluating
subcontractor bids 

  • Prepare and update a phone/contact list for subcontractors and material suppliers
  • 
Answer phones; copy, scan, fax and file documents; greet and direct visitors;
  • Maintain
professional appearance and cleanliness of the construction office trailer
  • 
Keep office stocked with office supplies (ie. paper, toner, furniture...)
  • Post required items at the jobsite (ie. minimum wage flyer, CCB #, first aid kit, fire extinguisher...)
  • Run occasional errands for office supplies, material pick-ups... 

    




Requirements:


  • Proficient in Microsoft Word, Excel and Outlook, with fast, accurate computer skills
  •  2+ years construction office experience
  • Apple/MAC a bonus
  • Co-Construct/ Builder Trend a bonus

  • Strong verbal and written communication skills (spelling/grammar must be accurate)

  • Excellent organizational skills

  • Must be able to effectively multi-tasking, prioritize, and be a self-starter

  • Familiarity with setting up and managing Drop Box  and other cloud based file systems

  • Detail oriented

  • Bilingual a plus (Spanish)
  • Administrative experience in the field of Construction is required

 
Administrative Responsibilities Include:

  • 
Order materials and schedule deliveries for the various ongoing jobsites

  • External Payroll processing on a bi-weekly basis

  • Quickbooks data entry and organize and assist in A/P and A/R
  • 
Establish and maintain job contract files

  • Prepare monthly Workman's Compensation Reports
Prepare and Update Safety Programs

  • Responsible for general clerical tasks including filing, copying, and mail sorting

  • Administrative help to owners
  • Processing Insurance Certificates & related work, lien releases
  • Answer and direct incoming calls
AAA Development
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