AAA Development
  • 15-Aug-2018 to 31-Dec-2018 (PST)
  • Camarillo, CA, USA
  • Full Time

About Us

At AAA Development, Inc., we are aware that designing and building custom residential and commercial structures denotes an extraordinary responsibility to imagination, excellence and organization.  The team of skilled artisans at AAA Development represents unmatched elegance and workmanship. We have a knowledgeable workforce to make all your dreams come true.

 

The Opportunity

You will be responsible for the management of the front office and providing direct supervision of a small front office staff. Tasks will vary, depending on working style and the existing workload. The duties described below make up a typical, but not necessarily complete, list. The Office Manager will need to coordinate and cooperate with staff to ensure that work is completed.

Responsibilities

  • Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, off site or by video conferencing).
  • Documentation: organize any needed material in advance of the meetings; maintain files/record keeping systems and confidential files.
  • Create PowerPoint presentations and agendas for monthly and quarterly company meetings.
  • Quickbooks online data entry.
  • Prepare draft memorandums, policies and procedures, training materials, checklists, and company employee handbook.
  • Organize travel arrangements; anticipate and coordinate point-to-point travel and logistics needs.
  • Provide professional support to visitors, assist with settling in requirements and greet as appropriate.
  • Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.
  • Provide general administrative support: typing, telephone support, mail, copying, faxing, filing, calendar functions, email distribution lists, maintaining marketing and any other databases as instructed from time to time.
  • Coordinate events including but not limited to: client lunches, networking events, company picnic, and company Christmas dinner.
  • Supervise, lead, mentor and train the front office staff. This includes managing their workload, schedules, time off requests, and lunch periods to ensure continuous coverage in the front office throughout the day. Be intimately aware of the staff's workload to ensure completion of all daily tasks by end of day.
  • Learn the roles and responsibilities of each of the staff members you supervise. Facilitate cross-training of staff to ensure each position has at least one back-up.
  • Relies on experience and judgment to plan and accomplish goals.

 

Qualifications

  • Able to multitask in a fast-paced, deadline driven, service oriented environment.
  • Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative.
  • Demonstrate strong interpersonal skills able to work effectively with all levels of staff.
  • Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.
  • Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups.
  • Excellent oral and written communication skills in English.
  • Spanish or other 2nd language a plus
  • Consistently handle situations with tact, maturity and patience, and able to work well under pressure.
  • Highly motivated, energetic and resourceful.
  • Strong customer service orientation; responds to customers' needs with a sense of urgency, and with a "How can I help" mindset.
  • Ability to exercise judgment in managing confidential or sensitive information
  • Ability to handle diverse personalities.
  • High attention to detail.
  • Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, PowerPoint.
  • Superior writing skills. Spelling and grammatical wizard!
  • Must demonstrate strong organizational and project management abilities, attention to detail, as well as solid problem-resolution, decision-making, verbal and written communication skills.
  • Resourceful to work effectively in an entrepreneurial environment that requires one to adapt to unexpected, urgent situations outside one's knowledge base and to problem-solve quickly under pressure while maintaining focus and composure.
  • Ability to work independently with minimal supervision and direct others for results as needed.
AAA Development
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